XENIA — The days of paper purchase orders are about over for Greene County.
County Auditor David Graham’s office has begun using a new system that will eliminate the need for the POs, also known as vouchers, to move from office to office before they are approved and payment is made.
Now with a few clicks of a mouse it’ll be done electronically, saving paper and man hours.
“It’s a project that had started before I even became auditor,” Graham said. “(Under previous auditor Luwanna Delaney) we kind of committed to going to an electronic approval process.”
Under the old system, the information typed on the voucher in a specific department. It would go through a series of transfers from office to office, and finally through bookkeeping for approval.
“All this time the paper moves from office to office, it takes additional effort,” Graham said.
The county commissioners got a first-hand look at the new system at last week’s meeting when reviewing and approving the various vouchers. Commission President Bob Glaser said it should make the process easier.
“It’s a complicated system and it requires a lot of county employee time,” he said. “What we’re trying to do is eliminate all this.”
The invoice still has to be matched up with that particular purchase order, but that can be done electronically as well.
“It’s an exciting project,” Graham said. “We have every confidence that this will be a good project.”
The move to the electronic voucher should also save paper, but Graham could not put a specific number on how much money the county will save.
“I look at it more of we’re processing transactions now in the 20th Century,” he said. “I love the 80s. I grew up in the 80s. But it’s over.”
Now a new era is just beginning.