VANDALIA — Vandalia firefighters will have new protective clothing and five new radios after the purchase were approved by the Vandalia City Council on Monday. Those actions were just two of the items on a crowded agenda.
The protective clothing purchase was not initially in the city’s budget this year, but the city used funds realized when another planned purchase of stretchers were covered by a grant.
The purchase, which costs $17,700 will purchase 10 sets of clothing from Phoenix Safety Outfitters which is a dealer of Vandalia-based Lion Apparel. The replaced clothing was declared surplus.
Council also approved the purchase of five Motorola radios from P&R Communications in the amount of $22,357. The radios are part of the department’s three-year plan to move to digital technology in conjunction with Montgomery County.
The Division of Fire applied for a grant from the Federal Emergency Management Agency (FEMA) to cover replacement of radios purchased in 2001 but the application was denied.
New carpet will be installed in the Recreation Center, Justice Center, and Municipal Building after the Council approved a bid from Buckeye Northern Flooring Company in the amount of $48,494.74. That bid is is almost $9,000 under the budgeted amount in the city’s 2014 Capital Improvement Plan.
Mayor Arlene Setzer noted that the carpet will be installed in squares which will make replacement of soiled or damaged areas more economical.
The Parks and Recreation Department will purchase a 3/4 ton pickup truck from Beau Townsend Ford in the amount of $33,340. The purchase will replace a 1997 truck that was declared as surplus.
Beau Townsend Ford was the only dealership to return a bid which Councilman Dave Lewis expressed concern about at the end of the meeting.
“It seems we have been getting a lot of one vendor bids,” said Lewis, noting that in Monday’s meeting alone the Council spent almost $100,000 with one vendor bidding.
“It looks as though we are doing things right, but often we only get one bid,” said Lewis. “I’d like the City Manager to take a look at this to be sure we are doing what we can to try to get more than one bid.”
City Manager Jon Crusey responded that he would look into the matter for future bids.
Cassel Hills Pool will receive a face lift after the Council awarded the bid for the paint removal and repainting of the Cassel Hills Pool main floor in the amount of $28,702. The city will provide supplies in the amount of $9,969.30 bringing the total project amount to $38,671.30 which is approximately $9,300 over the budgeted capital expense.
Parks & Recreation Director Steve Clark noted in his memorandum that the budgeted amount was based on a 2013 quote which also did not include the process to be used in this painting.
Prior to painting, the pool will be sandblasted and acid washed and then painted with an epoxy paint that has a five year life expectancy. He said that the extra funds required would be covered by other capital expense funds that have surplus balances.
In other action, the Council:
- Approved the Vandalia United Methodist Church plat that added the lot at 30 S. Tionda Drive adjacent to the church property. The home on the lot has been demolished and the church plans to use the property for parking.
- Approved an amendment to the loan agreement with the state infrastructure bank to increase the loan to $1,776,000 for the city’s portion of the Dixie Drive widening project. This was necessary due to the bids received being higher than anticipated by $791,000. Council met in special session in June to determine whether to continue with the project, delay it, or stop it all together. Construction on Dixie Drive began last week. The amended loan will be for a 10 year term instead of the original five year note.
- Approved a donation to the Vandalia Development Corporation in the amount of $50,000. Crusey noted that there is currently $14,000 in the fund but there are pending requests for three economic development projects.
During the City Manager comments, Crusey noted that city offices will be closed on Monday, September 1 for the Labor Day Holiday. The Recreation Center will be open from 7 a.m. to noon for the fitness area only.
Crusey also reported that the Sister Cities of Vandalia Oktoberfest will be held on September 5-7 at the Sports Complex on Stonequarry Road.
The City Council will come off its summer schedule in September, but the first meeting in September will be held on Tuesday, September2 at 7 p.m. due to Monday being Labor Day. Council will hold a workshop prior to that meeting beginning at either 6 or 6:30 as needed. An announcement will be made of the workshop start time a few days prior to the meeting.